Tag Archives: IEP

When zero is not allowed, what is the difference between a student who doesn’t do assignments and a student who is on an Individual Education Program?

It is common to accommodate a student on an Individual Education Plan due to a disability either intellectual or physical, by reducing her workload if that is appropriate.  For example, an English teacher might require a student to answer one of two questions as thoroughly as every one else in the class.  For the second question he might jot down a few words to remind him of his thoughts on a possible answer, if he had time.  He will meet requirements of the assignment by thinking about both questions, but reducing the amount of writing required would accommodate his dysgraphia.

I should add that there are many other forms of accommodation.  Shortening the amount of work is only one but sometimes a useful one.

Gifted students on an IEP may have the number of questions they do for math practice reduced as they do not need as many to cement the concept.  Instead, the teacher may assign problems that take them farther into the concept.

You can see where this is leading.  What a teacher assigns and the amount she assigns is tied in to how much work she believes is needed to learn the material.  If you have read my four posts “How do you get to Carnegie Hall?” you will remember that repetition AKA practice is necessary for learning skills.

If a student is not on an IEP, does a teacher have a moral right to change the program he used his expertise, experience and professional judgement to design just to accommodate a normal student who hasn’t handed in some assignments?

Consistently not doing work is a behaviour problem and those who are best equipped to deal with them should be informed: parents, guidance counsellors, principals, vice principals.  In the meantime, teachers should be allowed to get on with what they were trained to do.  And that includes assessment

Do we really want our future doctor, lawyer, builder of bridges, electrician or plumber accepted to train in their professions even though they had missed parts of their math or physics or English classes?  If they find zeroes discouraging, let them ask for help.  If they don’t want to learn enough to ask for help, please don’t lie to the public by indicating they have actually passed a course.

Acronyms and Abbreviations for Educational Terms

There is more to come, but this is a start.  If you find other terms you would like explained, please let me know.

Education students, a caveat – these are informal and opinionated definitions!

Acronyms and Abbreviations

ADD = attention deficit disorder

ADHD = attention deficit hyperactive disorder

CCAT = Canadian Cognitive Abilities Test

EFI = early French immersion

EFTO = Elementary Teachers’ Federation of Ontario

FI = French immersion

LD = learning disability (disabled)

LST = learning support teacher

IPRC = identification, process and review committee

IQ = intelligence quotient

IEP = individual learning plan

IB = international baccalaureate (programme)

LFI = late French immersion

LST = learning support teacher

MIDI = Musical Instrument Digital Interface

MFI = middle French immersion

OSR = Ontario student record

SES = Socio-Economic Status

TIPS=Targeted Implementation and Planning Supports for Revised Mathematics

WISC = Wechsler Intelligence Scale for Children

Inclusive Education in Practice

Those Parents Have Not Complained

Would you want your child to be in a grade seven class of thirty if twenty-five of those students had been identified as having special needs.  Would you want your child in that class if she had been identified as having special needs?  Would you want her in it if her first language were not English?  Would you want her in it if she were a regular, ordinary student?  No matter which way you look at it, a class with these demographics isn’t good for any student and yet …

A colleague of mine recently observed that in one intermediate school, the two grade seven regular English classes were predominantly special education students.  By predominantly, I mean that roughly twenty-five out of twenty-eight or twenty-nine in one class and half the students in the other class were identified or about to be identified as students with special needs.  By students with special needs I mean are students with learning disabilities or behavioral problems.  Gifted students are probably not included.

What Kind of Special Needs and What Kind of Support?

The students in these two classes receive some support through a special education teacher joining their class on a regular basis, usually for Language Arts and math.  This teacher provides support to more than the grade seven classes; in fact she probably provides support for all the grade seven and eight classes, so she cannot be available quarter time, much less full time, to support special needs students in any class.  For many students, the time allotted for support may be sufficient, for others it won’t be.

Each child identified has been identified as having a particular need; this is why they are called special needs children.  In the twenty-five may be students with ADD, ADHD, psychological and behavioral problems, physical learning disabilities and gifted students. [for informal definitions see below]  Not only does one size not fit all, but each child has an appropriately individualized program the teacher is required to follow.

Imagine a teacher teaching a class where twenty-five students need special education support.  Yes, when there are two of you (the classroom teacher and the special education support teacher) it isn’t so daunting, but there are thirty students.  The classroom teacher has responsibility for the five regular students as well as the rest.  Try to imagine what this class would be like.

Now try to imagine what it is like when the subject teacher is alone, trying to teach geography, complete with graphs – or history, with the need to read non-fiction.  Where will the support be then?  How will students respond?  Will they be able to learn in a class of that size with so many other students competing for help?

What is the Model for this Style of Class?   Education for All

The school cited states that these children’s needs are met following the inclusive model set out by the 2006 Expert Panel report on Special Education, Education for All.  For my comments, summaries and charts derived from Education for All, go to the tag or category marked Education for All on this site.  The point of the document was that by following the concept developed by the architectural community of universal design, almost all students can be taught in an inclusive classroom.

The point of the inclusive classroom is to integrate children with exceptional needs into classrooms of regular children.  Instead, in this example, regular kids are being integrated into classrooms of exceptional children.  Only those students who are gifted are exempted from being integrated with regular students or having regular students integrated with them.

Profile of Grade Seven Section of the School

This particular school states that it has a “Junior/Intermediate system LD class for students who have been identified with severe learning disabilities.”  This would account for the larger percentage of identified students in the regular classes. In this school there are six grade seven classes, a normal sort of number for a middle school.  You are probably wondering why there are so many identified students (teacher talk for students with special needs) in the two classes.

Of the six classes in this grade seven cohort only two  have students with learning difficulties integrated into their class.  Some of you may doing the math:  If one assumes that each class has thirty students and there are twenty-five identified students in one class and half of another class is identified i.e. fifteen, students, that makes forty students out of one hundred and eighty (6 classes X 30 students) who have learning difficulties of some sort or another.  (Not speaking English does not count as a learning disability although it does disqualify you from being gifted.)

Forty students distributed through six classes would thin them out a bit and make for more inclusive classrooms.  There would be about six or seven special needs students in each class.  Obviously they would have to be distributed with regard to their particular needs, the talents and qualifications of the classroom teachers and the profile of each class.   More special needs teachers would be required but it would put an end to the ghettoization of the regular English classes.  But wait a bit … out of the six grade seven classes in this school only two are eligible to receive special needs children.

Why are only Two out of the Six Grade Seven Classes Inclusive?

French Immersion and Special Education Support

First there are three French Immersion classes.  Students can’t expect special education support in Ontario’s FI classes. There are no special education teachers certified to teach in French and therefore there is no support or, more accurately: there is no support provided for FI and therefore there are no special education teachers certified to teach in French.  For other reasons, please see my post: French Immersion: Is It Accessible to All Students? I am sure the school boards will say there is no money for it.  To find out where the money isn’t going, see my post: Is French Immersion a Money Maker for School Boards?

Students with learning disabilities and their parents are likely to be told by their grade six teachers or principals that these educators will not support the child going into French Immersion.  This is counter to the principle that ANY child can succeed as well in FI as they could in the regular program IF they have the same level of support as they would in the regular program.  As I have pointed out before, in most boards across the country, support for special needs students in French Immersion is not provided.  French Immersion students succeed, move into the regular program or their parents pay for tutoring.  If you are a fan of social Darwinism, French Immersion is an excellent place to see it in play.

The Academically Gifted Already Have Special Education Support

(and a class ceiling of 25)

The fourth class of the six is the academically gifted class.  Two or three students in the gifted class may have learning disabilities or behavioral problems, but as long as their primary exceptionality is giftedness, they are eligible for the class.  These students traditionally do not get any support outside the class since the assumption is that as the teacher is a specialist in special education, she will undoubtedly know how to handle other exceptionalities.  She does her own support for any special needs children or learns very quickly.  Did I mention that these classes are capped at twenty-five students?

I have pointed out in earlier posts Gifted and “Education for All” and Commentary on “Education for All” that although the inclusive classroom is mandated as the default placement for all special needs students, somehow administrators processing the gifted have missed the memo.  Please see Education for All: The Report of the Expert Panel on Literacy and Numeracy Instruction for Students With Special Education Needs, Kindergarten to Grade 6, 2005.

What is Inclusive about the Inclusive Classroom?

So, when we take four classes away from the six enrolled, there are only two left to become inclusive classrooms.  Someone please tell me what or who is being included here?

I am not sure what it says about the children, their parents, their community, their school or their teachers.  What it does say about our school system is that appearance of being politically correct or following the latest educational wave is more important than pedagogy that works. One has to question the thinking of administrators who allow system classes if the children are going to be integrated into regular classrooms.  When they do the math, isn’t it obvious that what will happen is essentially reverse integration i.e. the integration of regular students into classrooms of identified students among whom are children with “severe” learning disabilities”?

Below is the section of the Ontario Education Act that deals specifically with the maximum number of students who may be in any Special Education Class, including the gifted classes.  The ceiling ranges from six to twenty-five.  The unlucky souls integrated into the inclusive classrooms under the flags of equity and political correctness are in classes exceeding the twenty-five.  In fact, regular intermediate classes have almost always been larger than twenty-five in spite of the fact that even twenty years ago teachers and administrators knew that these classes were heavily larded with students with special needs, behavioral issues or carrying the extra load of learning English as a second language.

Those Parents Have Not Complained

That these identified students, some with severe learning disabilities, are being taught in classes larger than allowed for the gifted is a disgrace.  It is more than a disgrace.  If you analysed the makeup of race, gender, socio-economic class and religion, you would find it very different from those in French Immersion or Gifted classes at the Intermediate level.  It is discriminatory.  It is laziness and cowardice on the part of administrators who prefer to do the politically expedient thing rather than the pedagogically sound.

Why is nothing done about it?  As a principal once said to me in a similar context:  “Those parents have not complained.”  And that, gentle reader, is the essence of how many, if not most, educational decisions are made.

[DEFINITIONS (education students, a caveat – these are informal definitions!):

ADD = attention deficit disorder: a learning difficulty where a child or adult is unable to select one thing to pay attention to.  One parent calls it shiny object syndrome, in that the child may really want to focus on homework but is distracted by his own thoughts “I wonder if Fred is going to be away tomorrow”, objects such as a blunt pencil he decides needs sharpening or people he wants to watch or speak to.  These are all shiny i.e. distracting objects.

ADHD = attention deficit hyperactive disorder: a similar learning difficulty as ADD with the added complication of a need to move frequently, sometimes constantly.  Now the child is not only a distraction to himself but to others.

Diagnosis of both disorders is through checklists completed by people who see the child the most.  There is some controversy about giving drugs such as Ritalin to these children.  My own observation is that children who really suffer from these disorders are greatly relieved by the effect of the drugs.  Many specialists in special education feel that the new focus provided by a drug should be used to teach strategies to deal with ADD or ADHD so there is a chance of the child being able to cope without the drugs.

Depending on the expert these difficulties may be classed as behavioral or learning disorders; it really doesn’t matter so long as the problem is identified accurately and treated properly.  With consistent help these children can learn ways to deal with their disorder and improve their behavior if it has created behavioral problems.  They do not have to be out of control but they do need sympathetic help to learn appropriate techniques.

Whatever strategy is used, a psychologist and pediatrician must be consulted to discuss the pros and cons of the approaches.  In Ontario, the approach to using drugs is conservative and carefully tested.  No teacher should suggest using drugs but they are within their purview to advise that a parent should consider discussing the possibility of ADD or ADHD with a specialist such as an educational psychologist.  Teachers see hundreds of children in the course of their careers and often become good informal diagnosticians based on their experience.  Their suggestion to pursue certain concerns is usually well founded.

Psychological and behavioral problems can vary from diagnosed and treated illnesses to students regularly misbehaving in class to the point of disrupting lessons or work. What falls under the mandate of the health system and what is the concern of the school system varies depending on budgets and governments.  In the best of possible worlds schools and mental health workers co-ordinate their efforts in the interests of the children but for the moment, the schools seem to be taking responsibility for sicker children than twenty years ago.

Children with physical disabilities who need physical help usually have an educational assistant to help with things like lifting, toileting and physiotherapy.  For the most part, they fit into regular school life with little difficulty once the necessary architectural adaptations have been made.

Students with learning disabilities, by definition, are of average or above average intelligence.  They may have difficulties such as dyslexia (difficulty with reading), dysgraphia (difficulty writing by hand) or dyspraxia (poor motor skills)]

[More Comments

This example is not unique in demonstrating system indifference to regular intermediate students; see my post, “Education for All” and the Myth of Universal Design where I refer to an intermediate classroom of 34 students in another school in another year.  Again it was a class of regular students studying in English.  In that case I don’t know how many were special needs students or how many students were learning English as second language.

One or two classes in a school system or a province are not proof of systemic problems. However, they are an example of what can happen and has happened when every child’s education is not a priority.

The problem is probably less severe in the primary grades before students are siphoned off into the gifted program and when only some students are segregated in the French Immersion program.  In the primary grades there will be a smaller learning gap between regular students and those lagging developmentally or with learning disabilities.  As the children grow, however, the gap in learning grows until some students will fall as much as two grades or more behind.  A regular grade seven teacher will inevitably be facing a class with some students working at levels as low as grade five or even lower.  There may also be English as Second Language students whose math may be at a grade seven level or above but are not yet able to read, write or speak fluently in English].

Education Act

R.R.O. 1990, REGULATION 298

Consolidation Period: From May 31, 2009 to the e-Laws currency date.

Last amendment: O. Reg. 206/09.


31. The maximum enrolment in a special education class shall depend upon the extent of the exceptionalities of the pupils in the class and the special education services that are available to the teacher, but in no case shall the enrolment in a self-contained class exceed,

(a) in a class for pupils who are emotionally disturbed or socially maladjusted, for pupils who have severe learning disabilities, or for pupils who are younger than compulsory school age and have impaired hearing, eight pupils;

(b) in a class for pupils who are blind, for pupils who are deaf, for pupils who have developmental disabilities, or for pupils with speech and language disorders, ten pupils;

(c) in a class for pupils who are hard of hearing, for pupils with limited vision, or for pupils with orthopaedic or other physical handicaps, twelve pupils;

(d) in a class for pupils who have mild intellectual disabilities, twelve pupils in the primary division and sixteen pupils in the junior and intermediate divisions;

(e) in an elementary school class for pupils who are gifted,

(i) twenty pupils, if the class consists only of pupils in the primary division,

(ii) twenty-three pupils, if the class includes at least one pupil in the primary division and at least one pupil in the junior division or intermediate division, and

(iii) twenty-five pupils, if the class consists only of pupils in the junior division or intermediate division;

(f) in a class for aphasic or autistic pupils, or for pupils with multiple handicaps for whom no one handicap is dominant, six pupils; and

(g) on and after the 1st day of September, 1982, in a class for exceptional pupils consisting of pupils with different exceptionalities, sixteen pupils. R.R.O. 1990, Reg. 298, s. 31; O. Reg. 191/04, s. 10; O. Reg. 29/08, s. 4; O. Reg. 297/08, s. 1.

See also:

Education for All: The Report of the Expert Panel on Literacy and Numeracy Instruction for Students With Special Education Needs, Kindergarten to Grade 6, 2005

Next Posts:

Why this is Everyone’s Problem

Other Models, Better but Not Necessarily the Best

Rethinking “Education for All” Charts: Does Paperwork Improve Teaching?

Having just posted a number of charts based on Education for All, (See For Teachers: Some Charts Based on Education for All) I find myself appalled at the amount of paper work a teacher deals with. These charts add to the already increased load of paper a teacher might find herself dealing with in the course of the year.  If it improves learning in the classroom, I am all for it; the question is does it improve learning?

First let’s review some of the paper a teacher deals with in the course of a normal year:

1.     Set up marking records

2.     Collect tombstone data about students and pass on to the office, recording relevant information for own files beforehand.

3.     Reviewing students’ OSRs  (Ontario Student Records) for information about the children.

4.     Collect and record money – school fees, Scholastic books purchases, milk for lunch, hot dog day fundraisers, school field trips, photographs; it is expected that the teacher add up the money, record who paid what and record the amount of change, dollars, cheques & totals before submitting it to the office.  Often she is expected to hand it in to the office on a daily basis for safekeeping.

5.     Write a detailed description (after researching and reserving activities and possibly buses) to apply to take her class on a field trip.  Her principal and superintendent review this; if either of them wants a change, it must be rewritten and resubmitted.  This means that the teacher does every thing she can to speed the approval process along, as she is anxious to have approval quickly to retain her spot and bus.  Field trips include anything outside the school grounds which means that even a walk around the block must be written up and submitted for approval.

6.     Locate, price and write up an order sheet for textbooks for an application to the principal to purchase on the off chance the money is available.

7.     Record sufficient notes about behaviour and academic performance of each student in the class so she can support her comments in any interview with a parent.

8.     Write up her notes for the next day’s plans in a clear fashion with reference to textbooks etc. so a supply teacher can take over her class in event of illness or accident.

9.     Prepare materials for lesson plans manually in the event suitable textbooks are not available.

10.  Do attendance at least twice a day and see that it is sent down to the office.  No, students may not do the attendance.  A mistake can wreak havoc, either worrying a parent or not alerting the school & parents to a child’s absence.

11.  Notes from parents about children’s absences.

12.  Everyday memos from the board, the union, the parent council, colleagues and the school, catalogues and flyers end up in a teacher’s mail slot; some require action, some request help, some are merely informative.  I have a bumf file and put everything in it in case I need a memo later on.  At the end of the year, I can usually throw the whole lot in the recycling.  Still, some of them are important so each must be scanned and the key ones dealt with, responded to, pinned on the bulletin board, information provided, door decorated, children informed or taught, time allocated or lesson plans changed.

13.  Report cards are largely done on computers these days.  The programs change yearly or every two years, mainly in response to bugs in the previous programs, but each new version requires time spent learning.  In some schools, the teachers print them, in others it is done by the office personnel.

14.  Report cards – sign, fold, put in envelopes, give to children; Make sure all the comments sheet with parental signatures are collected from children the following week, then filed with a copy of report card in the OSRs – every term

15.  Write IEPs for every exceptional student in the class, copy filed in the OSR and a copy is sent to the parents – by the teacher, every term

16.  Record number of hours each child has spent in French class updated on a card in the OSR in June – by the homeroom teacher.

17.  Photographs of each child in the class stuck in place in the OSR and dated

18.  Tidy contents of OSR into a specific order in June

19.  If the students are in a class that is leaving the school in June, bundle the students’ OSRs according to which schools they will attend.

20.  Of course, teachers photocopy their own material, create or buy signs, posters and other decorations for the classroom.  If the equipment is available, they also laminate them.  If they are lucky, money is available for decorating the classroom.  Either way the classroom is empty when they arrive and they are expected to decorate it appropriately.

Now add the documentation from Education for All

So what is all that paperwork for?  The two main reasons are records and accountability.  When you think of it, they overlap in spots: report cards both record and account for student progress and marking records and teacher’s notes support the more formal report cards.  Even recording hours of French is necessary given the number of different programs.  It wouldn’t be sufficient to record the program as students frequently drop out into other programs. (See French as a Second Language is not Taught in a Vacuum; How Do We Teach All the Children?)  Recording hours of French is a form of accountability although it is not related to the teacher recording them.

The question is, how much paperwork is necessary to provide sufficient record keeping for the sake of accountability?  Just looking at the incomplete list above, you can imagine what proportion of a teacher’s time this requires.  Which of these activities would be better replaced with planning, helping children before and after class and assessing the students’ work?  I can list several items of which all or part are not directly related to teaching:  #2, 4, 6, 11, 13 to 20.  As you can see, much of it involves filing.

When I first started teaching, my principal believed that teachers should have goals for their students written down.  This only came out when some teachers were evaluated and expressed their indignation at what was an unusual expectation.  Most teachers have goals for their students tucked in the back of their mind, goals that change as the child changes, but few think of writing them down any more than they would write down the criteria that determine where they seat a child in the classroom.  Believe me, that can be a long list, including sight, hearing, behavioral and learning factors, friends, distracters, need for cues from the teacher and so on.

As a new teacher, I was also being evaluated, so I quickly jotted down my thoughts on my students and casually stuck the page behind the half a dozen pages that formed my notes supporting my plans for the day and week.  Naturally, when the principal went through my day plan, he found them and I earned brownie points.

The thing is that writing down my goals for my students hadn’t created them; they were there all along, otherwise I couldn’t have hastily written them down before the principal’s visit.   The most that writing them down had done for me (besides improving my evaluation) was to clarify them a little.  Within a week or two, the goals were no longer accurate because the child was changing, showing new strengths or weaknesses or I was gaining greater insights.

Where writing down observations and goals did help was when I had students whose difficulties seemed beyond help in my classroom.  Then, I worked to write them down accurately and clearly because I was going to turn to my colleagues or principal for help.  If they did not know the child, then I was going to be the sole source of information.  At that point, the information garnered through the Education for All Charts would be useful.  Virtually nothing is left out.

Is it necessary to fill out all the charts on literacy and numeracy for every child?  Most teachers are very aware of the basic academic and learning skills of each student in their class by the end of the first term and many have them pegged much earlier than that.  As long as each child is learning well and assessed accurately both formatively and summatively, is a learning profile worth the cost in time?

To explain:  formative assessment is evaluation used to figure out how much the student has understood.  This helps the teacher determine how to teach the next section; it also helps the student understand what needs reviewing.  Summative assessment is used for final evaluation i.e. marks.  In theory, these are separate assessments; in practice, they may cross over as when a teacher allows redoing assignments for mastery or when the most recent, highest marks in a unit are used for final assessment.

Returning to paperwork: time is most effectively spent on learning profiles when a student is struggling.  At that point, a thorough understanding of strengths and weaknesses will be an asset as a starting point in determining the next steps in helping the child.  Time spent observing, reflecting and writing down the points in each part of the learning profile may provide the basis for useful insights.

A learning profile as an aide memoire in preparation for report cards or a guide for planning units may also be helpful.  The danger is that principals who don’t trust their teachers to use their professional judgment may jump on the Education for All bandwagon and ask that all these forms be used.  It will look like accountability, but it will be no more accountability than asking teachers to sign time cards.

Am I saying teachers shouldn’t do any paperwork?  No.  I am saying that before teachers are asked to do any paperwork, the usefulness of the paperwork as records or a measure of accountability should be weighed against the usefulness of the teachers’ time spent teaching or planning or assessing or consulting with colleagues.

For More Information:

Education for All: The Report of the Expert Panel on Literacy and Numeracy Instruction for Students With Special Education Needs, Kindergarten to Grade 6, 2005

For Teachers: Some Charts Based on “Education for All”

PART 4 of “Education for All”

A Guide to the Charts & Questionnaires Adapted from Education for All And Complementary to It

These charts and adapatations are free.  All I ask is that I be given credit for my work.  Feel free to modify to fit your needs.

There are a number of charts in this post.  They divide into the following categories:


Generic Skills Evaluation 23 kids

Generic Skills Evaluation 27 Kids

Generic Skills Evaluation 36 Kids

These are templates for listing student names and recording information on two categories.  If you have electronic copies you can enter the students’ names and will have a template you can reuse for other categories.  If you don’t have electronic copies, you will have to photocopy and enter the students’ names as well as the categories each time you use them.

I have created the templates for classes of 23, 27 and 36.  I hope no one has more than this number in their classes.  I have found that it is easier to collect information using the classroom seating plan as alphabetical lists slow me down.  However the template is useful in the absence of a seating plan or if you are marking a stack of assignments.


Writing individual learning profile template


Oral communication individual learning profile template


Individual Learning Profile Template Oral & Reading

Individual Learning Profile Template Writing & Math

Learning Skills per report card

Level Descriptors

Questionnaire for Parents of Elementary Students

Questionnaire for Elementary Students

These are as detailed as the charts in Education for All, except that I have shortened sentences and used abbreviations.  I imagine that for many of the categories you will end up putting a tick or a level, only writing a note where a child shows either difficulty or abilities that need recording.  I hope these will prove useful in writing report cards or IEPs.

The questionnaires are not professionally created.  The questionnaire for students is suitable for the older grades.  Teachers of primary grades will need to modify them considerably.  If you do not assign homework, you will need to cut out a lot of questions.  Feel free to modify for your class.  Please let me know how well they work and what difference your modifications have made.  Suggestions and comments are welcome.  Sharing your versions is even more welcome.

I am going to try to create a key, especially applying attribution theory AKA locus of control AKA who does a student attribute success or failure to.  That may take even longer but will probably be useful.  In the meantime, a quick skim of key answers will probably give you a reasonable picture.

Learning skills cover a wide range even within each of the nine parameters.  I have found it useful to reduce the range by combining some skills.  It still leaves a great deal to assess per child.  Some teachers meet this challenge by only evaluating a few skills a term.

I prefer to look at the not-satisfactory to excellent on the report card as the equivalent of ministry levels 1 to 4; the first day of school, I give all my students a level three – good – on the assumption that children whose learning skills are above or below ministry expectations will quickly catch my eye.  This works particularly well if I am using Excel to keep track.  Most days I have an observation to jot down beside at least one child’s name (a date stamp is useful here, especially if you are using the classroom plan). After a couple of months, I check for children who have no comments on my record.  I make it a point to monitor these children carefully because it is often the students we do not notice who slip between the cracks.

The disadvantage of this system is that in first term, some children may end up with higher marks in some learning skills than they normally would.  One or two may be miffed in the first term at not getting the excellent they got in the preceding year, but by and large the system works.


Socio Affective Classroom Profile Template

Classroom Profile Mathematics

Classroom Profile literacy

These are simply charts from Education for All to use the information from the children’s profiles to summarise in a class profile.



Identifying Writing Challenges & Stategies to Help



The idea here is to help you quickly identify the key problems a child is having and note how you intend to deal with them. Education for All in Chapter 8 has outlined a number of useful strategies and you probably have hundreds more up your sleeve. By circling the problems you have identified and jotting down strategies you are considering using, you have a record of what you identified and the strategies you have considered and used.

They should also be useful for creating an IEP and writing the child’s report card.


Learning Difficulties Tracking Chart (6 pages)

Learning Difficulties Tracking Sheet Shorter Version(4 pages)

One of the most difficult things in a very busy school year is keeping track of what happened when.  These sheets are intended to help you keep track of the in school and out of school team meetings that will occur in the process of getting a child identified as exceptional.  It is easy to forget to bring samples of a child’s work or remember the sample you brought last time or who promised to do what last time.

They will also remind you the things you need to do to be well prepared, so it can serve as a checklist, too. I have used the back of the envelope method but later on, I am not sure what my notes were referring to.  This way, the teacher can circle, cross out or write the minimum and stay focussed on the real job, the meetings and what is best for the students.

These sheets are intended to help the classroom teacher track what is happening.  They are intended to be a personal record.  If you think you may be expected to hand them in, then keep a second copy for your personal comments and questions and photocopy the official copy for your records, too.

There are two versions: the six page version and the short (4 page version).  Both are set up so you can print up one tier and the teacher’s reflections at a time.   They don’t run into each other.


You will need a profile for each child and one for the classroom no matter what.  There are two ways of storing them so they are close at hand.  One is a binder and the other is top of desk files.  I prefer the latter as I don’t like snapping binders open and shut.  I do like having this kind of information easily accessible for putting notes away and accessing it for the administrator who will inevitably have an urgent question in the middle of a class.  Ideally, each child will have their own file folder so you don’t get information mixed up; the folders will hold, at a minimum:

The child’s profile for each subject

The child’s questionnaire

The parent’s questionnaire

Dated samples of work as appropriate

I find it useful to dump any notes from home, notes on behaviour (good & bad) and anything else pertaining to the child as the term rolls on.  It is amazing how much you can forget over a couple of months.  Of course, if it becomes necessary, you will add Identifying (Subject) Challenges & Strategies to Help and Learning Difficulties Tracking Chart and anything else which will help you identify challenges and design strategies to meet them.

A folder for the class profile will also be needed and again any notes concerning the class as a whole can be popped in, too.  The class profile might prove helpful to a supply teacher, too.  Supply teachers often have some insightful things to say.

For More Information

Education for All: The Report of the Expert Panel on Literacy and Numeracy Instruction for Students With Special Education Needs, Kindergarten to Grade 6, 2005

Commentary on “Education for All”

Part One:

Review of the Ontario Ministry for Education & Training’s Policy on Special Education

This is the first of five posts on Special Education and the document Education for All.
What is Special Education and When Does a Child Need It?

The Ontario Ministry for Education and Training defines Special Education in this way:

Students who have behavioral, communicational, intellectual, physical or multiple exceptionalities, may require special education programs and /or services to benefit fully from their school experience.

How a Parent or Teacher’s Concern Goes from Observation to the Identification, Placement and Review Committee (IPRC)

When a teacher’s observations of a student lead her to question whether the child is exceptional and therefore in need of special services or programs, the law requires her to draw the attention of child’s parents, her principal and LST to the child.  Usually the LST then sees that the necessary testing is done to assess the child; if the results of the testing justifies the teacher’s concerns, the LST arranges for an Identification, Placement and Review Committee (IPRC) to be established to consider the child’s needs and strengths. The parents are allowed and invited to attend IPRCs.  They may bring information to the meeting, express an opinion, veto or agree to their child’s placement.

Default Placement for All Exceptional Children is the Regular Classroom

Ontario law explicitly states that a regular classroom should be the default placement for all exceptional children. Where any child is placed in a special education class such as a congregated gifted class or a behavioral unit, a written reason must be given.  No reason needs to be given for placing a child in a regular classroom.  This regulation was put in place in 2005.

In theory the decisions of identification and placement are made at the committee level.  In practice, the testing has already been done, analysed and summarized and, in most cases, the ministry has predetermined the child’s placement by insisting that the regular classroom be the first option considered.  In less time than it takes to pour coffee, most parents have heard the whole story and nothing is left but the signatures.  In fact, if the folk from the school have done their job right, the parents already know everything there is to know and are simply hearing a review.

Curiously, since the law has been in place for four years, gifted children continue to be the exceptions to this rule in some school boards.  While it might be possible to mount an excellent argument for segregated gifted programs, some of the current experts in intellectually talented children feel that these exceptional children should be mainstreamed.  To my knowledge, no written reasons are being given on each IPRC for putting these children into special classes.

The Individual Education Plan (IEP) is a Flexible, Living Document

The Individual Education Plan (IEP) is created by the child’s teacher, with help if necessary from the school’s specialists, from the IPRC’s conclusions.  The IEP is a work in progress, subject to revision each term and as the child progresses.  What it does, besides reiterating the child’s strengths and needs, is to describe in broad strokes what accommodations or modifications the child’s teacher(s) plans to put into place to assist the student. Accommodations refer to changes made to assist the child to learn material at her grade level; modifications involve a change in grade level. The accommodations or modifications can affect the program, material, technology or methods.  This sounds simple and scientific but it is neither.

The IEP is only scientific in that it is a hypothesis based on good information that will be tested by the child and her teacher. The recommendations of the educational testers are a good place to start, but the teacher and student need to collaborate to find the right balance that will work for the individual. This is a bit like a psychiatrist finding the right cocktail of drugs for someone with severe depression. There are a lot of anti-depressants out there, but some will make some people sicker, some will be too much and others might work but at the price of horrific side effects.  A psychiatrist might spend a year trying different doses and combinations of drugs before finding one that works.  And yet the diagnosis was so simple.

The truth of the matter is that it is in the child’s best interests to make the least change necessary for her to learn at the rate of her classmates, if that is possible.  However, if the student’s confidence has been badly shaken, perhaps more support than is strictly necessary might be called for.  Not only that, but children grow and change; just as one design begins to work well, it quite often appears that the IEP will need changing again as the student faces a new challenge or wants to try handling school without a certain accommodation.

So when I suggest the creation and implementation of an IEP is not scientific, I am saying that while it is based on research, best practices and careful assessment of the student’s strengths and needs, the IEP is still an approximation of what might work.  Implementing it successfully requires professional judgment and flexibility rather than blindly following the plan.

The IEP and the Report Card

The student’s report card will indicate that she has an IEP.  This is especially important if she is working below or above grade level in any subject area, but it also indicates that accommodations are in place.  Until recently academically talented children were not allowed to work above grade level; it is my understanding that under certain circumstances, they may be accelerated in a subject area – or even a grade should it be deemed necessary.  But that is another hornet’s nest.

The IEP is Private

A copy of the IEP should be in the student’s file, also known as the Ontario Student Record.  How soon it gets there depends on how high a priority a teacher gives to filing, as only teachers or specific school personnel (or parents under the supervision of the school) may see the OSR.  It used to be that only teachers could keep the attendance record, but that has changed.  Maybe filing will one day be removed from teachers’ hands, too.  At least from elementary teachers’ hands, secondary teachers do not file.  Since the child’s parents also have a copy of the IEP anyone who has a right to peruse the report card will be able to see the IEP for clarification.

This is a brief summary of what Special Education is in Ontario and what the various acronyms along the path mean.  I have not mentioned issues such as equipment or accommodations external to the classroom.  That is a long story.  Suffice it to say that a computer ordered for an exceptional child in the fall of one year will not be in that child’s hands until the fall of the following year.  A year is a long time in a child’s life, longer if she is struggling in school; what are the administrators in the ministry and the school boards thinking?

SECOND POST:  Education for All and the myth of Universal Design

THIRD POST:  A Review of the Material in Education for All

FOURTH POST:  Gifted Children and Education for All

FIFTH POST: Charts taken from, modified and related to Education for All


Education for All available in ministry bookstores for $6.00

The Ministry website: http://www.edu.gov.on.ca/eng/general/elemsec/speced/ontario.html


Regulations 35. 3, 11